File Structure Details / Data Tables

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Data Tables

Notes: The term "Required," as shown in the column headers below, refers to a system requirement for operation of the Data table.

Fields in italic below are placeholders for special data. For a list of Help resources on special data, see: Custom Data Capabilities.

Applicant

Field Name	Data Type	Length	Required	MP Required
Applicant #	Text	11	No	No
First Name	Text	50	No	No
Last Name	Text	50	No	No
Race Code	Text	20	No	No
Gender Code	Text	20	No	No
Job Code	Text	20	Yes	Yes
Job Title	Text	50	No	No
Job Group	Text	20	No	No
Job Group Name	Text	50	No	No
Dep(ar)t(ment) Code	Text	20	No	No
Disp(osition) Code	Text	20	Yes	Yes
Reason	Text	50	Yes	Yes
IWD (Disability Status)	True/False	-	No	No
Protected Veteran (Status)	True/False	-	No	No
Exclude	True/False	-	No	No
Unsuccessful	True/False	-	No	No
Internally	True/False	-	No	No
Externally	True/False	-	No	No
Hire Date	Date^	-	No	No
Application Date	Date^	-	No	No
Req(uisition) #	Text	50	No	No
Employee #	Text	11	Yes	Yes
Referral Source	Text	50	No	No
Plan Code (Master Plan)	Text	50	No	No
Zip Code	Number	5	No	No
User Field	Text	255	No	No
Drilldown Field	Text	255	Yes*	Yes*
Rollup Field	Text	255	No	No

New Hire

Field Name	Data Type	Length	Required	MP Required
Employee #	Text	11	Yes	Yes
First Name	Text	50	No	No
Last Name	Text	50	No	No
Race	Text	20	Yes	Yes
Gender	Text	20	Yes	Yes
Job Code	Text	20	Yes	Yes
Job Title	Text	50	No	No
Job Group	Text	20	No	No
Job Group Name	Text	50	No	No
Dep(ar)t(ment) Code	Text	20	No	No
Dept Name	Text	50	No	No
Hire Date	Date^	-	No	No
Referral Source	Text	50	No	No
Req(uisition) #	Text	50	No	No
Application Date	Date^	-	No	No
Plan Code	Text	50	No	Yes
IWD (Disability Status)	True/False	-	No	No
Protected Veteran (Status)	True/False	-	No	No
User Field	Text	255	No	No
Drilldown Field	Text	255	Yes*	Yes*
Rollup Field	Text	255	No	No

Promotion

Field Name	Data Type	Length	Required	MP Required
Employee #	Text	11	Yes	Yes
First Name	Text	50	No	No
Last Name	Text	50	No	No
Race	Text	20	Yes	Yes
Gender	Text	20	Yes	Yes
Old Job Code	Text	20	Yes	Yes
Old Dep(ar)t(ment) Code	Text	20	No	No
Old Job Title	Text	50	No	No
Old Job Group	Text	20	No	No
Old Job Group Name	Text	50	No	No
New Job Code	Text	20	Yes	Yes
New Dept Code	Text	20	No	No
New Job Title	Text	50	No	No
New Job Group	Text	20	No	No
New Job Group Name	Text	50	No	No
Prom(otion) Date	Date^	-	No	No
Reason	Text	50	Yes	Yes
Old Plan Code (Master Plan)	Text	50	No	Yes
New Plan Code (Master Plan)	Text	50	No	Yes
Promotion ID	Text	20	No	No
Competitive	True/False	-	No	No
User Field	Text	255	No	No
Drilldown Field	Text	255	Yes*	Yes*
Rollup Field	Text	255	No	No

Note: Add a Promotion ID column to support ADVERSE IMPACT reporting. .

Roster

Field Name	Data Type	Length	Required	MP Required
Employee #	Text	11	Yes	Yes
First Name	Text	50	No	No
Last Name	Text	50	No	No
Race	Text	20	Yes	Yes
Gender	Text	20	Yes	Yes
Job Code	Text	20	Yes	Yes
Job Title	Text	50	No	No
Job Group	Text	20	No	No
Job Group Name	Text	50	No	No
Grade	Text	20	No	No
Dep(ar)t(ment) Code	Text	20	Yes	Yes
Dept Name	Text	50	No	No
Annualized Salary	Number^	20	No	No
Starting Salary	Number^	20	No	No
Hire Date	Date^	-	No	No
Reports In (Master Plan)	True/False	-	No	No
Reports Out (Master Plan)	True/False	-	No	No
Annotation Only	True/False	-	No	No
Work Location	Text	50	No	No
Report Location	Text	50	No	No
Reports to Plan	Text	50	No	No
Plan Code (Master Plan)	Text	50	No	Yes
Supervisor	True/False	-	No	No
Supervisor Emp(loyee) #	Text	11	No	No
IWD (Disability Status)	True/False	No	No
Work Zip Code	Number	5	No	No
Home Zip Code	Number	5	No	No
Remote	True/False	-	No	No
Protected Veteran (Status)	True/False	-	No	No
User Field	Text	255	No	No
Drilldown Field	Text	255	Yes*	Yes*
Rollup Field	Text	255	No	No

Roster: Additional Fields for Compensation Export

Field Name	Data Type	Length	Required	MP Required
Wage Rate	Number^	20	No	No
Typical Hours	Integer	20	No	No
Other Comp(ensation)	Number^	20	No	No
Status	Text	20	No	No

Roster: Additional Fields for EEO-1 Component 2

Cross-reference: For more information, refer to: BalanceAAP > EEO-1 Report / Prepare Component 2 Data.

Field Name	Data Type	Length	Required	MP Required
W2 Box 1	Number	20	-	-
Hours Worked	Integer	20	-	-

Termination

Field Name	Data Type	Length	Required	MP Required
Employee #	Text	11	Yes	Yes
First Name	Text	50	No	No
Last Name	Text	50	No	No
Race	Text	20	Yes	Yes
Gender	Text	20	Yes	Yes
Job Code	Text	20	Yes	Yes
Job Title	Text	50	No	No
Job Group	Text	20	No	No
Job Group Name	Text	50	No	No
Dep(ar)t(ment) Code	Text	20	No	No
Department Name	Text	50	No	No
Term(ination) Code	Text	20	Yes	Yes
Voluntary	True/False	-	No	No
Reason	Text	50	No	No
Term Date	Date^	-	No	No
Plan Code (Master Plan)	Text	50	No	Yes
Term(ination) ID	Text	20	No	No
User Field	Text	255	No	No
Drilldown Field	Text	255	Yes*	Yes*
Rollup Field	Text	255	No	No

Note: Add a Termination ID column to support ADVERSE IMPACT reporting.

Transfer

Field Name	Data Type	Length	Required	MP Required
Employee #	Text	11	Yes	Yes
First Name	Text	50	No	No
Last Name	Text	50	No	No
Race	Text	20	Yes	Yes
Gender	Text	20	Yes	Yes
Old Job Code	Text	20	Yes	Yes
Old Dep(ar)t(ment) Code	Text	20	No	No
Old Job Title	Text	50	No	No
Old Job Group	Text	20	No	No
Old Job Group Name	Text	50	No	No
New Job Code	Text	20	Yes	Yes
New Dept Code	Text	20	No	No
New Job Title	Text	50	No	No
New Job Group	Text	20	No	No
New Job Group Name	Text	50	No	No
Transfer Code	Text	20	No	No
Transfer Date	Date^	-	No	No
Reason	Text	50	No	No
Old Plan Code (Master Plan)	Text	50	No	Yes
New Plan Code (Master Plan)	Text	50	No	Yes
User Field	Text	255	No	No
Drilldown Field	Text	255	Yes*	Yes*
Rollup Field	Text	255	No	No

Drilldown Fields: As marked above with an (*) asterisk, Drilldown fields are required by the system ONLY if you include a Drilldown Reference table.

^Year format is: 2-digit month/2-digit day/2- or 4-digit year. Number includes two decimal places.

Report Distribution Users

Cross-reference: The table below supports setting up users to securely view AAP results by role. For more information, see: BalanceAAP > Publish Plan.

Field Name	Data Type	Length	Required	MP Required
Email Address	Text	250	Yes	Yes
First Name	Text	50	Yes	Yes
Last Name	Text	50	Yes	Yes
Publish Group	Text	50	No	No
Plan Code (Master Plan)	Text	50	No	No

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