EEO-1 Report Information

Published July 17th, 2024 by Paul Gorman

Important Note: While EEO-1 Report and VETS-4212 Report modules share similar functions, each is tailored to some specific requirements for the type of reporting.   Create the EEO-1 Report for Your Organization About the EEO-1 Report Federal contractors, meeting certain descriptions, are required to submit reporting on employee demographics to the E

EEO Job Classifications for Private Organizations

Published July 17th, 2024 by Paul Gorman

EEO Job Classifications Private Organization (EEO Schedule 1) 1.1 or A.1: Executive/Senior Level Officials and Managers Individuals who plan, direct and formulate policies, set strategy and provide the overall direction of enterprises/organizations for the development and delivery of products or services, within the parameters approved by boards of

Good Faith Efforts

Published May 12th, 2025 by Paul Gorman

Overview The Good Faith Efforts (GFE) tool provides you and your team with the ability to track and document all of your organization’s GFE events, outreach efforts, and general activities in an easy-to-read format. By default, the Good Faith Efforts tool includes recommended fields that are commonly used to track outreach efforts. The list of avail

File Consistency

Published July 16th, 2024 by Paul Gorman

Scan Data Records to Flag Potential Inconsistencies What is a File Consistency Check? Data > File Consistency runs a system-wide check across each employee’s set of records to support the accuracy of plan results. While some inconsistencies reflect incorrect data entries or missing records, other issues may be acceptable within your organization’

Understanding Data Import Requirements

Published July 16th, 2024 by Paul Gorman

Data Import Requirements Plan data are separated into two categories (and stored in two Data modules, accordingly): Reference Tables — Defining and encompassing all of the permitted data entries Data Tables — Containing data entries, by workforce grouping and personnel action The information below will help you prepare the plan data set for Data >

Internal (Availability Factor 2)

Published July 16th, 2024 by Paul Gorman

Identify Feeder Jobs to Determine Internal Availability Along with External Availability, Internal Availability supports determining the overall Availability of qualified minority and female candidates for jobs at your organization. In calculating Internal Availability, source Job Titles are identified as "feeders" for target Job Titles, by Job Grou

Availability Information

Published July 16th, 2024 by Paul Gorman

Learn about the Availability Calculation What is Availability? Availability is a calculation that compares the composition of the likely candidate pool with the composition of your organization's workforce to ascertain whether women and minorities are adequately represented. Since these candidates can come from both external and internal sources, Av

Export Data

Published July 16th, 2024 by Paul Gorman

Export Data for Use Outside the System Available from the side navigation menu by accessing Data > Export, software tools help you select and output the software's Data tables in Excel or text formats for use outside of the system.  Quick Tip:  The results of database Batch Operations can also be exported; see: Batch Operations (for Data). 1. Sel

Plan Settings

Published July 16th, 2024 by Paul Gorman

Recommended Plan Setting  The Plan > Plan Settings screen is comprised of three tabs: Plan Settings for Statistical Calculations Availability Calculation Settings   Personnel Analysis Settings   Important Note: The system's default Plan Settings (described below) are sufficient for most contractors. Berkshire uses the most currently accepted stat

Publish Plan

Published July 16th, 2024 by Paul Gorman

Release the Completed Plan for Distribution Completing a plan involves all of the steps displayed in the side navigation menu, from the plan's Settings and Data to IWD/Veterans analyses and Narratives. When these steps complete, the Publish Plan module provides simple tools, available via the page's tab header, to: Publish Plan — Make the plan avail

Release - 01/22/2025

Published February 21st, 2025 by Paul Gorman

Berkshire Client Portal Version: 2025.2.037.14   Corrections Workforce Analysis Report Correction (10406) The Workforce Analysis report was corrected to resolve an issue where the results were not consistently being placed in ascending order by salary.  Personnel Transaction Summary Report Correction (10384, 10366) The Personnel Transaction Summary

Release - 03/05/2025

Published February 26th, 2025 by Paul Gorman

balanceAAP Version: 2025.3.064.5 Enhancements New IWD and Protected Veteran Narratives (10602) The Individuals with Disabilities and Protected Veteran Narrative templates have been updated and beginning March 5, 2025, all plans will be created with the latest version. Existing plans may be updated to begin using the new language through Narrative Se

Release - 01/14/2025

Published February 21st, 2025 by Paul Gorman

balanceAAP Version: 2025.2.037.2   Corrections Feeder Import Update (10350) The Import Feeders action has been updated to correct a reported issue where the selected plan code was not accurately being taken into consideration when importing feeders across multiple plans.       

Release - 05/21/2025

Published May 21st, 2025 by Paul Gorman

balanceAAP Version: 2025.5.141.4 Enhancements EEO-1 Report Verification Updates (11163) The EEO-1 Verification Tool has been updated to comply with the most recent regulatory changes, which are required to submit the 2024 EEO-1 report.  Corrections Narrative Tag List Display (11201) Correction of a reported issue where the Narrative Tag list showed

Release - 06/26/2025

Published June 27th, 2025 by Paul Gorman

balanceAAP Version: 2025.6.177.3 Enhancements Compliance Type Plan Update (10731) Modifications have been made to the software to accommodate changing regulations and recommended best practices. The following changes have been made to all plans: The Protected Veteran and IWD analysis will now be included by default for all Non-Discrimination and 503

Plan Codes (Master Plan only)

Published July 16th, 2024 by Paul Gorman

Managing Sub Plans and Plan Codes How the Process to Build Plan Codes is Initiated If you previously answered “Yes” to the following question during plan creation, “Will you be creating multiple plans from a master plan data set?”, the following actions are triggered: The Plan Codes screen will automatically display. A menu bar for Settings > Pla

User Management

Published July 15th, 2024 by Paul Gorman

Manage Users and Apply REACH Profile Once Profiles have been saved into the system (as described in the article linked above), the REACH Administrator can visit System Tools > User Management and view current user credentials, add new users, and review/change Profile assignments. Administer REACH User Management Work with the Software Users List

Release - 06/02/2025

Published June 3rd, 2025 by Paul Gorman

balanceAAP Version: 2025.6.153.2 Corrections EEO-1 Validation Rules (11237) Correction of a reported issue where the EEO-1 Validation process, in isolated situations, was incorrectly flagging establishment entries as needing corrections.       Berkshire Client Portal Version: 2025.6.153.4 Corrections Workforce Analytics Under Attorney-Client Privile

Reporting Levels - Drilldowns

Published July 16th, 2024 by Paul Gorman

Create Organization-specific Reporting within a Plan (Optional) If you would like reporting within a plan to mirror departmental units or points of command, access: Settings > Reporting Levels > Drilldowns. What are Drilldowns? By using a Drilldown, a plan is broken down into smaller units so that Reports can be organized by these units. A Zip

Release - 05/15/2025

Published May 15th, 2025 by Paul Gorman

balanceAAP Version: 2025.5.135.1 Enhancements EEO-1 Report Updates (11036) The EEO-1 Report, available within balanceAAP, has been updated with the current requirements and layout.  It is now available for all analyses with a plan date on or after 10/1/2024.  Corrections System Alerts Not Appearing for Single Sign-On Users (6344) Correction of an is

Recruitment Areas (Availability Factor 1)

Published July 16th, 2024 by Paul Gorman

Add and Assign Recruitment Areas This article describes how to add a Reasonable Recruitment Area as a default, or better yet, create a "library" of default Recruitment Areas, via Availability > Recruitment Areas. Then in this sub-module, an area can be selected for assignment to each plan or by Job Group within a plan. In addition, custom RRAs ca

Sectors (Optional)

Published July 16th, 2024 by Paul Gorman

Create Sectors to Organize Reporting What is a Sector? The Reporting Structure > Sectors module can be used to create another unit level above a Drilldown as the basis for a Reports filter. A Sector, or a cross-section of the plan, is created by grouping together available Departments (the default) or other values. How Sectors are used While a pl

BAI Information

Published August 1st, 2024 by Paul Gorman

What is Berkshire Analytics & Insights? Berkshire Analytics & Insights (BAI) is a web-based application for the preparation of compliance-related analyses for federal contractors.  Outline of BAI Modules After the plan (or a set of plans) is created, task areas—as listed in the side navigation menu—will take you step-by-step through plan com

Available Data Templates

Published July 17th, 2024 by Paul Gorman

DOWNLOAD AN EXCEL TEMPLATE Below are templates you or your HR Information System collaborators can use to prepare HR data for Import into : Master Plan Data Collection Fields required by the system are shown in bold. Regular Plan Data Collection Regular Plan Data Collection with EEO-VETS

IWD/Veterans Information

Published July 16th, 2024 by Paul Gorman

Metrics for Individual with Disability and Veteran Status The IWD/Veterans module is comprised of tabs, described in this article, for developing the following: Hiring Overview IWD Analysis Protected Veteran Analysis Cross-references:  Please review the Federal rules to learn how they apply to your organization at the time of plan development — OFCC

Additional Documents

Published July 15th, 2024 by Paul Gorman

Company and Plan Documents Store Documents in the Reports Library An Administrator or plan owner may compile a library of Plan Documents in BAI to supplement the plan or provide additional program information to the user audience. The Administrator or Master Plan owner may also create a library of Company Documents for organization-wide distribution

Reports by Compliance Type

Published June 11th, 2025 by Paul Gorman

Default Reports by Compliance Type The reports available in BAI can change by client, by plan, and by compliance type. Each client is able to determine which reports appear in their account, and these selections can be made on the Report Groups page. However, Berkshire has created a default list of reports that vary by the plan's chosen compliance t

Protected Classes

Published July 16th, 2024 by Paul Gorman

Default Protected Classes Protected Classes by Compliance Type When creating a plan, the default list of protected classes is set based on the plan's compliance type.  Non-Discrimination: All protected classes, except for Total Minorities.  503/VEVRAA: All protected classes, except for Total Minorities.  State and Local Reporting: Total Minorities a

Manage Users

Published May 12th, 2025 by Paul Gorman

Create or Edit User From the Manage Users page, select the [Create New User] option on the right side to begin the new user creation process.  If a user account needs to be adjusted, it can be opened by selecting the edit icon on the far right of each user entry.  Basic Information User Details Every user profile must have the following three fields

Errors - Summary

Published September 24th, 2024 by Paul Gorman

View the Errors Summary and Resolve Errors Globally Click the Errors > Summary tab. The Summary view will display a list of records with Errors arising from missing or invalid Reference code, sorted by the Error Type. Choose a different Error Type from the drop-down in the table header. The left-hand column will include all faulty Reference code

Adverse Impact

Published July 17th, 2024 by Paul Gorman

Adverse Impact Ratio Analysis by Favored Group BAI can perform ADVERSE IMPACT reporting on personnel actions to support your organization's monitoring program by flagging potential problem areas. The system will flag statistical results on ADVERSE IMPACT reports when they meet the parameters below. Four-Fifths Rule The "Four-Fifths" (or 80%) rule is

REACH Assignment

Published July 16th, 2024 by Paul Gorman

Connection between BAI and REACH Integrating REACH Data into Berkshire Analytics & Insights Plan REACH is a companion database application that serves as a repository for information on Good Faith Efforts (GFE). If you store GFE data in REACH, this information can be automatically pulled into the BAI plan Narrative. The following steps support t

Personnel Analysis Settings

Published August 27th, 2024 by Paul Gorman

Plan Settings - Personnel Analysis Settings Under Plan Settings, the third tab shows options that control how the external Hiring Analysis and the internal Competitive Promotions Analysis are calculated.  Recommended Settings The selection types checked by default will be counted as selected and/or in the pools for the external Hiring Analysis and t

Recruitment Area Wizard

Published July 16th, 2024 by Paul Gorman

Guide to Build and Assign Recruitment Areas Use the Recruitment Area Wizard On initial entry to Recruitment Areas, the system will show the Recruitment Area Wizard when Zip code data^ are included in the Data Tables. The wizard automates the process of creating and assigning Recruitment Areas, based on settings and rules you determine. ^Zip code dat

Standardize Codes

Published July 16th, 2024 by Paul Gorman

What does the Standardize Codes Operation do? Located under Data > Advanced, the Standardize Codes operation will ensure consistency in the use of upper-case letters in data coding, as stored in the Reference Data tables. By running this operation, you can obtain cleaner results when the File Consistency check is performed. Select Code(s) and Run

Release - 09/03/2025

Published September 3rd, 2025 by Paul Gorman

Berkshire Analytics & Insights Version: 2025.9.246.1 Corrections Creating State and Local Reporting plans (11610) The option to include the analyses for Individuals with Disabilities and Protected Veterans has been removed from the plan creation process for State and Local Reporting plans. Moving forward, all plans using this Compliance Type wil

Factor Weight Settings

Published July 16th, 2024 by Paul Gorman

Manage Settings for Factor Weights and Statistics This article describes several toolbar buttons, available on the Availability > Factor Weights page. These buttons provide access to review and establish underlying settings. Import Factor Weight from another Plan With a Job Group selected from the upper drop-down, choose [Import] from the upper t

Establish Recruitment Areas in a Master Plan

Published July 16th, 2024 by Paul Gorman

Considerations for Master Plan RRAs About Recruitment Areas in a Sub plan When building Recruitment Areas, the sub plan's default Reasonable Recruitment Area will initially reflect the Master Plan default, and menus will reflect areas added in the Master Plan. However, at the sub-plan level: Default RRAs may be set on the By Plan tab.^ RRAs may be a

Errors - Detail

Published July 16th, 2024 by Paul Gorman

Review and Update Records to Resolve Errors Once data is imported, the Data > Errors module is a holding area for any records with missing or invalid information. When records are corrected adequately, the system automatically moves the Errors record(s) to Data Tables. Cross-reference: The tables here are viewed and edited in the same manner as D

Release - 02/20/2025

Published December 20th, 2024 by Paul Gorman

balanceAAP Version: 2025.2.051.2   Enhancements Updating Protected Classes (10611) The balanceAAP Protected Classes settings will now automatically update, to the recommended values, if the Compliance Type Setting is changed after the plan has been created. Corrections Changing Compliance Type (10566) Users will now receive a warning message after t

Plan Selection Tabs

Published July 16th, 2024 by Paul Gorman

Overview of Plan Lists and related Tools The gateway module for all work in the application is the Plans tab. Within this application hub, Recent Plans serves as the default landing page. In addition to displaying up to 10 of the most recently opened plans (once created), the landing page also links you to the following tabs: Open Plan—A comprehensi

Create a Plan

Published July 16th, 2024 by Paul Gorman

Getting Started From the Plans tab, which serves as the application landing page, the Create Plan tab displays in the tab header as the access point for generating a new Affirmative Action plan. Once you have made selections in response to the preliminary questions below, click [Create Plan]. The system will then take you to the plan's Home page, wh

File Structure Details / Reference Tables

Published July 17th, 2024 by Paul Gorman

Reference Tables Details Notes: The term "Required," as shown in the column headers below, refers to a system requirement for operation of the particular table. Fields in italic below are placeholders for special data. For a list of Help resources on this topic, see: Custom Data Capabilities.   Primary Data Tables Applicant Disposition Field Name Da

Backup and Restore

Published August 27th, 2024 by Paul Gorman

Plan Backups To save a plan in its current state, click [Add Backup] under the Plan Backups header. Up to two backups can be saved.  To revert the current plan to the most recently saved backup, click the [Restore Backup] button.  To delete a backup, click the [Remove Backup] button. Note:  If a plan is reverted, changes made since the backup was cr

VETS-4212 Reports

Published July 17th, 2024 by Paul Gorman

Important Note: While EEO-1 Report and VETS-4212 Report modules share similar functions, each is tailored to some specific requirements for the type of reporting.   Create the VETS-4212 Report for your Organization About the VETS-4212 Report Organizations with Federal contracts meeting a certain dollar value must complete the VETS-4212 form, documen

Tools for Multiple VETS-4212 Reports

Published July 17th, 2024 by Paul Gorman

Please read the  Help  page, linked above, to familiarize yourself with  VETS-4212  tools. Then review the following article regarding creating multiple VETS reports from one plan. Create VETS-4212 Reports for Multiple Establishments About Establishment Information The VETS-4212 report has specific requirements for determining locations (i.e., estab

About Statistical Calculations

Published July 17th, 2024 by Paul Gorman

Statistical Calculations  Berkshire Analytics and Insights What is Statistical Significance? In simple terms, "statistical significance" tells you that a piece of information, resulting from a study of data, is reliable; and a difference or relationship found in the statistic did not happen by chance. Standard Deviation The primary statistical signi

Email Settings

Published July 16th, 2024 by Paul Gorman

Create the Email Message for Sharing Results Users may be notified when plan results are ready to view, facilitating communication to collaborators and stakeholders who are involved in planning or implementing your organization's program. Prior to sending the email notification, the Administrator may determine the Format and Content of this message,

Publish Plan to Berkshire Client Portal

Published July 16th, 2024 by Paul Gorman

Publish plan to the Berkshire Client Portal Completing a plan involves all of the steps displayed in the side navigation menu, from the plan's Settings and Data to IWD/Veterans analyses and Narratives. When these steps are completed, the Publish Plan page allows you to publish your plan to the Berkshire Client Portal and notify new users of its avai

Factor Weights Information

Published July 16th, 2024 by Paul Gorman

Assign Weighting to External and Internal Availability Understanding Factor Weights In determining the total Availability result, Factor Weights represent the relative importance of External Availability versus Internal Availability in placement outcomes. So, for each Job Group, you will determine what percentage of new entrants into the group are l

Job Group Structure Summary

Published March 6th, 2025 by Paul Gorman

Before Job Groups are customized, the Summary table will display the default or currently applied structures by EEO category. In a Master plan, the Job Groups will be additionally organized by sub plan, separated by header bars. As Job Group Structures are saved, using the Create Structures screen, those structures will be available for display, as

User Fields

Published July 16th, 2024 by Paul Gorman

Custom User Field for Reference or Data Tables User Fields To accommodate data that falls outside of the standard structure, up to five custom User Fields may be added to Data or Reference tables. Add a Custom Field Important Note:  For best system operation, add the user field prior to Data > Import. From the upper drop-down, select the table to

Release - 04/10/2025

Published April 7th, 2025 by Paul Gorman

balanceAAP Version: 2025.4.100.3 Enhancements New Compliance Type (10727, 10927) The following Compliance Types have been added to the plan creation options: State and Local Reporting  Workforce Analytics Under Attorney-Client Privilege Corrections Recruitment Area Wizard (10825) Correction of a reported error that occurs in isolated situations when

Release - 01/09/2025

Published February 21st, 2025 by Paul Gorman

Berkshire Client Portal Version: 2025.1.031.5   Corrections Availability Factor Computation Form Update (10316) Correction of an issue where in isolated situations the Availability Factor Computation Form was displaying an incorrect availability total when additional Factor 1a manual values were used.       

Document Center

Published July 17th, 2024 by Paul Gorman

Using the Document Center The Document Center is a secure location, within the Berkshire Client Portal, to exchange documents with your Berkshire consultant or Product Support. Managing Uploads From the main Document Center page, users can upload new files to send, view existing files that have been sent or received, and finally, download files that

BAI Reports Information

Published July 15th, 2024 by Paul Gorman

Report Content and Run Reports About Viewing BAI Reports Once a plan is completed, the preparer will share the plan's results, or Reports, with other users. Displayed on the Reports > BAI Reports tab, the comprehensive directory for accessing these results is comprised of the following items: Primary, or federally required, reports Secondary repo

bAAP - Release Notes - 2024

Published January 31st, 2025 by Paul Gorman

Download 2024 Release Notes for balanceAAP   Release # Date Item Description 2024.12.354.4 12/19/2024 9647 After the Recruitment Area Wizard has been run, if recruitment areas were not set for individual job groups, a link to the Job Groups with Default RRA report will now appear.  2024.12.354.4 12/19/2024 10030 The Internal Availability import feed

About Job Group Structure

Published March 6th, 2025 by Paul Gorman

What is Job Group Structure? Job Group Structure is an advanced feature for creating custom Job Groups that go beyond the standard EEO categories. The feature is comprised of two sections - Job Group Summary and Job Group Structures.  Job Group Summary This section provides users with the ability to review the plan's Job Group information and previe

Recruitment Areas

Published July 16th, 2024 by Paul Gorman

Managing Recruitment Areas Tools under System Tools > Availability/Recruitment Areas  manage Reasonable Recruitment Areas (RRAs) across your organization's plans. On entry, a list of Areas displays in the left-hand column. Note:  If multiple census data sources are available for use in BAI, based on plan year, choose the applicable one by tab.  

Narrative Editor

Published July 16th, 2024 by Paul Gorman

About Narratives and their Components When all of the steps involved in developing the AAP analyses are complete (from Settings to IWD/Veterans) , the final step is to generate the accompanying Narratives. Your organization’s Affirmative Action plan will include Narratives for: Minorities/Women Individuals with Disabilities Veterans What Changed? Al

Sources

Published July 15th, 2024 by Paul Gorman

Add a Source Quick Tip:  Before adding an entry to REACH > Activities for a new recruiting source, navigate to the Sources tab. This way, complete information about the Source may be added first. Click the [Add Source] button at the top of the Sources page. From the Source Type drop-down select one of the following: College or University Associat

Manage Reports

Published February 27th, 2025 by Paul Gorman

Manage Reports The Manage Reports section, located under Reports in the left navigation menu or from the Reports page, is where users can edit their company's list of available reports and create new report groups, if needed. By default, each plan's reports are placed into one of the following groups: Narratives, Main BAI Reports, Utilization, Perso

Release - 08/07/2025

Published August 8th, 2025 by Paul Gorman

Berkshire Analytics & Insights Version: 2025.8.219.1 Enhancements Veteran Benchmark Update (11594) In accordance with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), the national hiring benchmark has been adjusted. All plans with a Plan Date on or after July 30, 2025, will be created with the new VEVRAA Hiring Benchmark of 5.1%.

Profile Management

Published July 17th, 2024 by Paul Gorman

BAI Profile Management Note:  The functions described in this article are for users with Administrative-level permissions; these functions may not display or be editable in your environment. If you have questions regarding the functions available to you, please contact your system Administrator or Berkshire’s Product Support, as appropriate for your

Publish to the Berkshire Client Portal

Published July 2nd, 2024 by Paul Gorman

Completing a plan involves all of the steps displayed in BAI's side navigation menu, from the plan's Settings and Data to IWD/Veterans analyses and Narratives. When these steps are completed, the Publish Plan page allows you to publish your plan to the Berkshire Client Portal and notify new users of its availability. Publish Plan To start the publis

Availability Calculation Settings

Published July 16th, 2024 by Paul Gorman

Plan Settings - Availability Calculations Under Plan Settings , the second tab shows options that control how Availability is calculated. External Availability Source On the Availability Calculation Settings tab, the External Availability Source menu will be preset to the following source, as selected under Create Plan: EEO 2014-2018 ACS Tabulation

Trend Reports Information

Published July 15th, 2024 by Paul Gorman

Trend Reporting For those who have prepared at least two concurrent plans, Reports > Trend Reports can be developed, identifying positive and negative movement in key BAI metrics over time. These graphs, showing trend lines, and charts, comprised of statistical tables, can display trends for up to four years (or, if interim Update plans are inclu

Compliance Checklist

Published May 13th, 2025 by Paul Gorman

Overview The Compliance Checklist tracks tasks and due dates along with helpful information so your company will know what is required and when it is due to maintain compliance. Every calendar year, a new annual checklist will be added to your account with the most recent list of compliance-related tasks.  Page Layout The Compliance Checklist layout

BCP Information

Published July 2nd, 2024 by Paul Gorman

The Berkshire Client Portal, or BCP, is an online application that provides access to final service deliverables for all Berkshire services, which include reports, data visualizations, and analyses. The tool also provides a centralized Document Center for the secure exchange of files, as well as a comprehensive Resource Library with relevant content

Data Visualization Features

Published June 3rd, 2025 by Paul Gorman

Select Plan(s) The Select Plan(s) action, located in the top right of all Data Visualization pages, allows users to select which plan or plans to view. Additionally, the Select Plan(s) option provides users with the ability to search for an individual plan from the larger list of available plans. Level of Analysis The Level of Analysis drop-down all

Data Visualization Sections by Compliance Type

Published June 12th, 2025 by Paul Gorman

Sections by Compliance Type Each plan's chosen compliance type will determine which data visualization sections appear in the Berkshire Client Portal.  Section Non-Discrimination 503/VEVRAA State and Local Reporting Workforce Analytics Under Attorney-Client Privilege Overview X X X X Employment X   X X Goals     X   Goal Attainment     X   Personnel

Reports

Published February 27th, 2025 by Paul Gorman

Report Overview Once a plan is completed and published to BCP, users with access can view the results using the Data Visualizations and the Reports sections.  The Reports page, found on the left navigation menu, contains the most up-to-date versions of Berkshire plan reports. Upon entering the page, the user is presented with a comprehensive list of

Release - 07/31/2025

Published July 31st, 2025 by Paul Gorman

Berkshire Analytics & Insights Version: 2025.7.212.6 Enhancements Application Name Change (10619) In response to changes in our compliance industry, the application formerly known as balanceAAP will now be called Berkshire Analytics & Insights (BAI). Adjustments have been made throughout the application to reflect this change. Additionally,

Reference Table Tools

Published September 17th, 2024 by Paul Gorman

Additional Reference Table Tools Delete Unused The following function is available on all Reference tables, except the Race and Gender Code tables.  Click the [Delete Unused] button to delete records from Reference Tables that are not used in any Data table. Eliminating these records will shorten system processing times. Sequencing Job Group Entries

Activities

Published July 15th, 2024 by Paul Gorman

Develop an Activities Database When considering recruitment activities, REACH organizes and associates Activities (e.g., event, advertisement) by Source (e.g., job board, professional association). Once a Source exists in the system, then Activities can be added, as outlined below. Quick Tip:  A Source can be added from either the REACH > Activit

REACH Information

Published July 15th, 2024 by Paul Gorman

What is REACH for? Comprised of four tabs, REACH is designed to help your organization track and document all GFE events, outreach efforts, and general activities . REACH is pre-loaded with recruiting sources from the Office of Federal Contractor Compliance Programs (OFCCP). Your software Administrator* will also set up various menu options to suppo

Reporting Levels - Plan Groups

Published August 27th, 2024 by Paul Gorman

Use Plan Groups to support Master Plan Elements About Plan Groups By creating optional Reporting Levels > Plan Groups, you can: Calculate Availability by Plan Group, including: Establish Recruitment Areas in a Master Plan Feeders in a Master Plan Factor Weights Add Plan Groups Add the First Plan Group Using the right-hand column, enter a Plan Gro

Activities List Tools

Published July 15th, 2024 by Paul Gorman

Use Activities List Tools Once created, the REACH > Activities list will display by: Activity Type Source Activity Date (Evaluation) Score Target Categories Locations Show Additional Information By clicking Expand, you can view: Recruiter, Activity Contact Information, Job Families, Notes, and Documentation. Edit an Existing Activity Click the Ed

Data Visualizations

Published July 28th, 2025 by Paul Gorman

Documents and Templates

Published January 16th, 2025 by Paul Gorman

Documents Considerations for Overwriting an Existing Data Table   Data Templates Master Plan Data Collection  Regular Plan Data Collection Regular Plan Data Collection with EEO-1 and VETS

Match Applicants and New Hires

Published July 16th, 2024 by Paul Gorman

Reconcile Applicant and New Hire Data Both the Applicant and New Hire Data tables will contain information describing who was hired at your organization and what positions were filled during the plan's analysis period. Therefore, the two tables should be reviewed for accuracy. If inconsistencies or extraneous Applicant data are found, the data may b

Batch Operations

Published July 16th, 2024 by Paul Gorman

Globally Update, Delete, or Export Data The wizard at Data > Advanced > Batch Operations guides you through the process of tailoring a batch operation for specific data needs. The operation's six steps are explained below. 1. Plans Answer the question: Are you going to use data from outside this plan? To include another plan, select: Yes; or t

Editing Reference and Data Tables

Published July 16th, 2024 by Paul Gorman

Reference and Data Table Controls Edit a Record Click the [Edit] button next to a record to activate the row. Make all changes can be made directly in the table cell(s). Click the [Save] icon to save the updates. Add a Record Click the  Add New  link, located at the bottom of the table. Enter the new Data table records into the newly created row. Cl

Evaluations

Published July 15th, 2024 by Paul Gorman

Evaluate a Source for Effectiveness Once entered on the Sources list (and associated with Activities), a Source may be assessed for effectiveness, using the Evaluations tab. While an Activity may be evaluated with a simple Score from Activities list, the Source as a whole may be evaluated here, based on regulatory and optional criteria. Add (Perform

File Structure Details

Published July 15th, 2024 by Paul Gorman

Note:  The entries required for system operation are marked with an asterisk (*) below.   Activities Field Appearance/Type Length Details Activity Type* Drop-down 50 Personalized to client organization in administrative settings.Defaults: Job Fair Participant, Job Fair Sponsor, Onsite Outreach Event, Onsite Recruitment Event, Sent Job Listings, Sent

Summaries

Published December 4th, 2024 by Paul Gorman

Summaries (Legacy) Choose settings to export legacy summary data to Excel spreadsheets. Select an export file type: Excel 2007 Excel 97-2003 Select one or more topics to run: Utilization Adverse Impact Goal Attainment IWD Protected Veteran Click the [Export] button. You will be prompted to open or save the file. If multiple topics were selected, the

Data Tables

Published July 16th, 2024 by Paul Gorman

Review and Edit Data Tables Data Tables house the actual data entries for the plan evaluation period, describing each member of the applicant pool and the employee Roster, with supplemental tables documenting personnel actions. Cross-references: For information on what plan data are needed and how tables should be formatted, see Understanding Data I

BCP - Release Notes - 2024

Published January 28th, 2025 by Paul Gorman

Download 2024 Release Notes for Berkshire Client Portal   Release # Date Item Description 2024.12.354.8 12/19/2024 9392 AAP Reports have been modified and all checklist style reports now show the full report name header on each page.  2024.12.354.8 12/19/2024 9393 An alternate detailed view of the Incumbency vs Estimated Availability report is now a

Job Group Structures

Published March 6th, 2025 by Paul Gorman

The Job Group Structures page allows for the creation of a larger analysis group from multiple existing Job Groups. Using this feature, a set of Job Groups can be stored under a new name and the created set can be used on the Summary page, as an alternative to the default Job Group configuration. Creating a Job Group Structure In the job groups tool

Feeders in a Master Plan

Published July 16th, 2024 by Paul Gorman

Working with Feeders in a Master Plan Select Feeders from other Plans When jobs from one location/sub plan can be considered feeders for jobs in another sub plan, feeders can be selected from those plans. With the Availability > Internal screen displayed, choose [Feeder Options] from the upper toolbar. Check the box for: Allow feeders to be selec

Run Reports for a Master Plan

Published July 15th, 2024 by Paul Gorman

Run Reports for a Master Plan Cascade Master Plan Report Settings to a Sub plan Determine Global and/or Report Group settings, as described above. Then, under Cascade to Sub Plans, select: Yes. Click [Save] to apply the settings to relevant reports. Note:  By accessing individual sub plans, the above settings can be tailored by sub plan.   Run Sub P

Release - 03/27/2025

Published March 24th, 2025 by Paul Gorman

balanceAAP Version: 2025.3.086.2 Enhancements Feature Removal Notification (10851) In response to regulatory changes and overall system changes, the following will be deactivated and unavailable after August 1, 2025: Narrative Versions dated March 2014 and January 2015 New recommended versions are available.  AAP Dashboard New dashboard available th

File Structure Details / Data Tables

Published July 17th, 2024 by Paul Gorman

Data Tables Details Notes:  The term "Required," as shown in the column headers below, refers to a system requirement for operation of the Data table.   Primary Tables Applicant Field Name Data Type Length Required MP Required Applicant # Text 11 No No First Name Text 50 No No Last Name Text 50 No No Race Code Text 20 No No Gender Code Text 20 No No

About Related IWD/Veterans Required Reports

Published July 16th, 2024 by Paul Gorman

Key Outputs from the IWD/Veterans Analyses Available IWD/Veterans Reports The following reports are available for selection on the reports menu, in the IWD/Veterans Report Group: DATA COLLECTION FOR INDIVIDUALS WITH DISABILITIES DATA COLLECTION FOR PROTECTED VETERANS The following reports will present the results of the analyses: INDIVIDUALS WITH DI

EEO Job Classifications for Government and Educational Institutions

Published July 17th, 2024 by Paul Gorman

EEO Job Classifications Government (EEO Schedule 4) 1 or A: Officials and Administrators Occupations in which employees set broad policies, exercise overall responsibility for execution of these policies, or direct individual departments or phases of the agency’s operations, or provide specialized consultation on a regional, district, or area basis.

Aggregate Census Codes

Published July 16th, 2024 by Paul Gorman

Managing Aggregate Census Codes An aggregate Census Code, which is comprised of two or more census codes, can be created using the System Tools > Availability /Aggregate Census Codes. The system comes loaded with defaults, which will be displayed on entry. In order to work with each aggregate, a Census Codes menu can be opened as a detail. Create

Auto Census Coding Rules

Published July 16th, 2024 by Paul Gorman

Supplement the Default Auto Census Coding Rules An Administrator may review the system’s rules for applying census codes by accessing: System Tools > Availability / Auto Census Coding Rules . On entry, a list of current Auto Census Coding rules appears, organized by Priority, with additional columns for Rule and Census Code. While the default Rul

Release - 02/03/2025

Published February 21st, 2025 by Paul Gorman

Berkshire Client Portal Version: 2025.1.031.5   Enhancements BCP Updates for Regulatory Changes (10439) Due to regulatory changes, the Berkshire Client Portal has been modified and, when activated, a plan's display can be updated to only show the changes listed below which are associated with the Individuals with Disabilities (Section 503) and Prote

History Source

Published July 16th, 2024 by Paul Gorman

Establish the History Source for Plan Calculations What is the History Source used for? The current plan will rely on historical data as part of developing workforce analyses. In particular, the current plan will measure the progress your organization has made. Therefore, the "History Source" must be identified, and its results must be associated wi

Report Groups

Published July 15th, 2024 by Paul Gorman

Report Groups for Plan Reports Using tools accessible from System Tools > General / Report Groups, the Administrator or plan owner can: Edit or organize Reports by Report Groups, under a particular Report Group heading Determine the order of Reports and Report Groups on the BAI Reports list These management tools allow the Administrator or plan o

Release - 03/12/2025

Published March 13th, 2025 by Paul Gorman

balanceAAP Version: 2025.3.071.1 Enhancements Plan Identifier on Publish Plan Page (6262) The BCP Plan Identifier has been added to the balanceAAP Plan Publish tab to assist users in locating individual published plans within BCP.  User Management Changes (7804) balanceAAP User Management has been updated and user changes now carry over to BCP. If a

Master Plan Factor Weights

Published July 16th, 2024 by Paul Gorman

Set Global Factor Weight Options Below are additional considerations for Factor Weights, when applying them to a Master Plan and corresponding sub plans. Master Plan Factor Weights and Job Group Structure Factor Weights are applied in the sub plans, according to the Job Group structure, as determined under Plan Codes: Corporate EEO Cross-reference:

Import Data

Published July 16th, 2024 by Paul Gorman

Importing the HR Data Set After a plan has been created in the system, the next step is to bring in the HR data set you have extracted from your organization's database for use in performing workforce analyses. Map Race and Gender Codes On the first entry into Data > Import from the side navigation menu, a prompt will ask you to review the system

Reports

Published July 15th, 2024 by Paul Gorman

The REACH > Reports tab provides access to information and statistics that are compiled from Good Faith Efforts data on your organization's recruiting outreach. The Reports list is organized by topic, reflecting the REACH modules: Sources, Activities, and Evaluations. Example:  For a compiled view of all recruiting contacts, export the Sources Co

Getting Started

Published August 2nd, 2024 by Paul Gorman

Logging In Supported Web Browser Berkshire is committed to developing browser-agnostic Web applications that will work on a variety of browsers and platforms beyond those listed below. The user interface is built using only HTML, CSS, and JavaScript and following current standards for each of these languages. Evolving security standards and the abil

Home

Published July 16th, 2024 by Paul Gorman

Use the Home page and Plan Activities Buttons Once a plan has been created, the plan's Home page provides access to—and brief descriptions of—the development sections and steps for creating plans. At the bottom of the page are Plan Activities buttons. Settings Data Availability Organizational Profile History IWD/Veterans Narratives Publish Plan Repo

Advanced IWD/Veterans Options

Published July 16th, 2024 by Paul Gorman

Advanced Metrics Edit Hiring Overview for Sub Plan On the Hiring Overview page, # of Jobs Filled and # of Jobs Opened can be customized by Sub Plan. Check the box for: Edit by Sub Plan. A drop-down will appear. Select the Sub Plan, enter the number, and Save the entry, as necessary. The drop-down will display any updated sub plans in bold face. [Sav

Data Visualization Sections

Published July 2nd, 2024 by Paul Gorman

The Data Visualization sections include a variety of interactive charts, graphs, summary tables, reports, and key metrics that display your plan results in an easy-to-understand format. The tool allows you to view organization-wide results as well as drill into metrics to view results at various levels within the organization. Please note, the avail

Data Table Tools

Published September 17th, 2024 by Paul Gorman

Individual Data Table Tools Roster Assign Supervisors for the Organizational Display The Organizational Display, one of two options for developing an Organizational Profile, outlines supervisor and employee demographics. For the report to display properly, the Roster must include: A check mark for each supervisor the Supervisor column. An entry in t

Census Coding

Published July 16th, 2024 by Paul Gorman

Census Coding Data Preparations Bringing in Census Codes with the Data Set The necessary Census Occupation codes may be imported with the plan's Data > Import, by including them in the Job Code Reference table. How Auto Census Coding is Initiated If census codes are not present in the data set (or some are blank), BAI will perform Auto Census Cod

Advanced Availability Information

Published July 16th, 2024 by Paul Gorman

Import Availability from an Existing Plan Access Availability > Advanced from the side navigation menu to bring in all or part of the Internal and External Availability settings from another plan. Begin by reviewing the Import menu to determine what elements to bring in. All are checked by default: Census Coding — (Codes that only exist in the cu

Reports by Compliance Type

Published June 11th, 2025 by Paul Gorman

Default BCP Reports by Compliance Type The reports available in the Berkshire Client Portal can change by client, by plan, and by compliance type. Every client is able to determine which reports appear in their account, and these selections can be made in the Manage Reports section. However, Berkshire has created a default list of reports that vary

Profile Management

Published July 15th, 2024 by Paul Gorman

About Profiles and Profile Management An Administrator will oversee System Tools for Profile Management to control whether groups of users can view data and/or perform functions in REACH modules. Based on the anticipated audiences who will use or access REACH, Berkshire has included some standard Profiles in your organization's installation, plus a

Personnel Action Order

Published July 16th, 2024 by Paul Gorman

Set an Order of Precedence for Personnel Actions Accessed at System Tools > General / Personnel Action Order , this administrative tool sequences personnel actions (e.g., New Hire, Promotion, Transfer, Termination) for certain plan analyses when multiple transactions occur for an employee on the same day. A default order will already be in place,

System Log

Published July 16th, 2024 by Paul Gorman

About the System Audit Log The System Audit log tracks certain plan preparation activities performed within BAI by an administrative-level user to apply across the system, such as creating a Recruitment Area or deleting a custom User Field. By accessing System Tools > General / System Log , an Administrator can run the SYSTEM AUDIT LOG report, fi

Reporting Levels - Rollups

Published July 16th, 2024 by Paul Gorman

Use Rollups for Analysis across Plans (Optional) While settings for Reporting Levels > Rollups and Plan Groups are not required to complete a plan, they allow you to customize reporting across sub plans for executive- or management-specific needs. What is a Rollup? In a Master Plan, a Rollup represents a level of analysis above the sub plan, or b

Plan Review

Published July 16th, 2024 by Paul Gorman

Using Plan Review The BAI Plan Review is a verification tool used to evaluate your affirmative action plan and identify areas which may require additional attention. This feature groups your plan down into individual items with a list of tasks to review and complete. These item can be reviewed and closed automatically based on your plan data or they

Help & Support

Published August 2nd, 2024 by Paul Gorman

Resources if you need Technical Assistance Help is available from the software header in all products. Three types of help are available to logged-in users: Documentation Help and User Guides—Topics are organized by software module. From any Help page, a Search field is available in the Help header, on the upper right. Search results include tags th

Reference Tables

Published July 16th, 2024 by Paul Gorman

Review and Edit Reference Tables A Reference table serves as the key or legend, by topic, for codes appearing in the Data Tables. Although both types of tables share the same format and controls, some additional tools (and considerations) are specific to Reference Tables. Quick Tool Tip:  To edit a data record, click on the [Edit] button to activate

Plan Information

Published July 16th, 2024 by Paul Gorman

Review Plan Information The Settings > Plan Information screen displays the entries made when the plan was created, using Create Plan . This screen gives you another opportunity to review the plan's basic framework, including the Plan Date and Personnel Action Date Ranges if viewing within a Master Plan, before moving on to developing the AAP and

Release - 02/06/2025

Published February 21st, 2025 by Paul Gorman

balanceAAP Version: 2025.2.051.2   Enhancements New Compliance Setting (10492) In response to regulatory changes, the following adjustments have been made to balanceAAP:  When creating new plans, a user may now choose from one of the following three Compliance Type settings: EO11246 - Traditional AAP Non-Discrimination - Workforce Analytics & As

Tools for Multiple EEO-1 Reports

Published July 17th, 2024 by Paul Gorman

Please read the linked  Help  page, linked above, to familiarize yourself with EEO-1  features. Then review the following notes regarding creating multiple EEO-1 reports from one BAI  plan. Key Additional Resources: Federal EEO-1 Instructions Booklet Create EEO-1 Reports for Multiple Locations About Establishment Information The EEO-1 report will in

Default User Fields

Published July 17th, 2024 by Paul Gorman

Custom Default Field for Reference or Data Tables An Administrator may access System Tools > General / Default User Fields. A total of five custom User Fields may be added to Data Tables or Reference Tables, including system defaults and fields added for a particular plan. Important Note:  Default User Fields will only apply to new plans, created

Correcting Issues in a Master Plan

Published July 16th, 2024 by Paul Gorman

File Consistency Issues within a Master Plan File Consistency functions can be run within a Master or sub plan. However, within a sub plan, they apply only to the sub-plan. Quick Tip:  If you would like File Consistency to be applied uniformly across plans, correct issues in the Master Plan. Specific Master Plan Features On the Edit Settings tab, th

User Management

Published July 16th, 2024 by Paul Gorman

Administer User Credentials Note:  The functions described in this article are for users with Administrative-level permissions; these functions may not display or be editable in your environment. If you have questions regarding the functions available to you, please contact your system Administrator or Berkshire’s Product Support, as appropriate for

Filters

Published July 15th, 2024 by Paul Gorman

Use Organizational Units to Filter Report Displays While creating a plan, one or more units may have been put in place to organize the information (e.g., Drilldowns, representing Departments). For organizations relying with multiple locations, represented by sub plans, Rollups may have been determined to aggregate results above the sub-plan level. T

Browser Support Policy

Published August 2nd, 2024 by Paul Gorman

Browser Policy Effective July 1, 2021, new releases of all Berkshire applications will be designed and tested to run on the following browsers: Microsoft Edge - Current version and immediately prior version Firefox - Current version and immediately prior version Google Chrome - Current version and immediately prior version Cookies Berkshire applicat

(Master and) Sub Plan History Source

Published July 16th, 2024 by Paul Gorman

Set the History Source by Sub Plan About the Sub Plan History Source Important Note:  For ease of operation, the Sub Plan History Source for each sub plan can be determined in the Master Plan, collectively or in a customized manner. However, the History Source may be edited in the sub plan.   After Plan Codes and Data Tables have been developed in t

Rollup Verification (Master Plan only)

Published July 16th, 2024 by Paul Gorman

Check the Hierarchy of Rollups and Resolve Conflicts About Rollup Verification If Plan > Rollups have been created for a Master Plan, the side navigation menu displays a Reporting Levels > Rollup Verification bar. On entry, the Hierarchy tab is active, with an additional tab for (resolving) Conflicts available in the tab header. The Hierarchy 

Advanced History Information

Published July 16th, 2024 by Paul Gorman

Use Advanced History Tools to Store a History Plan The History > Advanced task area makes it possible to save a Start Point analysis as a "History plan", assign it to the current plan, and, while doing so, manage what happens to any previously created History plans. Like other existing plans, the History plan will be accessible from the Open Plan

Errors - Reports

Published July 16th, 2024 by Paul Gorman

Define Settings for Error Reports Supporting reports, identifying Errors, can be exported, printed, or viewed as part of research undertaken to resolve them. Click the Data > Errors > Reports tab. Then select from the following options to tailor the reporting. Click the Report Type: Summary OR Detail HTML OR PDF Select Error tables: All Tables

About Creating Sub plans for a Master Plan

Published July 16th, 2024 by Paul Gorman

If you previously answered Yes to the following question during plan creation, “Will you be creating multiple plans from a master plan data set?”, your next step will be adding your Plan Codes.  Add Plan Codes After you click the [Create Plan] button to build a Master Plan you will be taken to the Plan Codes page. When entered, these codes will iden

Learn about an Update Plan

Published July 17th, 2024 by Paul Gorman

Update Plan Information What is an Update Plan? An Update plan is created at an interim point during the plan year to analyze personnel activity and monitor progress towards any placement goals established in a preceding Annual plan. The Update plan is always linked to the preceding Annual plan. Develop an Update Plan When an Update plan is develope

Berkshire Applications

Published August 2nd, 2024 by Paul Gorman

Berkshire Applications The following applications are currently available. Click here if you would like to speak with a software solutions representative.  Berkshire Analytics & Insights Berkshire Analytics & Insights is a web-based application for the preparation of compliance-related analyses for federal contractors. While some compliance

System Tools / Menus for Administrators

Published July 15th, 2024 by Paul Gorman

Customize REACH Menus, using System Tools By accessing any of the five menus under System Tools / General, as accessed from the page header, an Administrator may set up the REACH interface to align with his or her organizational structure and terminology. In addition to these system settings being critical to software operation, they also provide a

Manage Security

Published July 2nd, 2024 by Paul Gorman

The Berkshire Client Portal has been enhanced to now include Multi-factor Authentication (MFA) and Single Sign-On. Administrators can activate these features on the Manage Security page. The Manage Security page can be found under the Admin section of the drop-down menu in the top right of every BCP page. Multi-factor Authentication (MFA) Multi-fact